Handle Excel exceeds maximum 65,536 rows in SSRS 2008R2

You have created report in SSRS2008R2 and your report contains more than 65,536 records. When you export the report into Excel you get Export Error message “Exceeding 65,536 rows limit”. How can we resolve this issue?

SQL Server Reporting Services allows you to export data into multiple formats (i.e. Excel, PDF, XML, etc.) and you can find all the supported formats here. SSRS 2008R2 supports the .xls file extension for Excel, but these Excel files support a maximum of 65,536 records per sheet. When you try to export a SSRS report which has more than 65,536 records it will fail to export the report into Excel.

In this tip I will explain the problem with an example and later demonstrate the solution. This tip assumes that you have previous real world work experience building a simple SSRS Report. To demonstrate the solution, I will use theAdventureworks2008R2 sample database for SQL Server and SQL Server 2008R2 Reporting Service.

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Freeze Excel Column Header for SQL Server Reporting Services Report

You created a SQL Server Reporting Services report and the requirement is to output to Excel format. As you may know, SQL Server Reporting Services (SSRS) provides functionality to export a SSRS report into Excel, but for long reports the column headers disappear in Excel when you scroll through the data. In this tip we look at how to freeze the column headers in Excel when the report is created using SSRS.

This tip assumes that you have previous real world work experience building a simple SQL Server Reporting Services (SSRS) report.

In this tip I will describe how to freeze the Tablix column headings in SSRS, so that when viewing the data in Excel the column names can be seen even after scrolling down. SQL Server Reporting Services doesn't provide any out of box functionality to freeze the column headings when exporting to Excel, so we will show a workaround to do this.

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Execute a SQL Server Reporting Services report from Integration Services Package

You have a requirement where a user does not want to use the SQL Server Reporting Services (SSRS) report subscription service, but wants to execute the SSRS report from a SQL Server Integration Services Package. In this case, whenever the user executes the package, a particular SSRS report will be executed and exported into Excel.  The exported Excel file will be saved in a shared folder. In this tip I will demonstrate how to solve this problem.

This tip assumes that you have previous real world work experience building a simple SSRS Report and SSIS package. I will use AdventureworksDW2008R2 sample database and SQL Server 2012 to demonstrate the problem and solution.

I have divided this tip in two parts.

Part 1: I will create a sample SSRS report and deploy it to the Report Server.
Part 2: I will create a SSIS Package which will execute the SSRS report created in Part1.

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Display a fixed number of rows per page for an SSRS report

You have a requirement where you need to display a fixed number of rows on each page of an SQL Server Reporting Services (SSRS) report, but there is no out of the box option to limit the number of records displayed per page. How can you limit the numbers of records per page for an SSRS report?

This tip assumes that you have previous experience building a simple SSRS Report.

In this article we will demonstrate how to display a fixed number of rows on each page of an SSRS report using a Tablix data region. I will use the AdventureWorksDW2008R2 sample database and SQL Server 2012 Reporting Services to demonstrate the solution.

I have already created a data source connection to the AdventureWorksDW2008R2 database, now let's create a dataset for the demo report. The below dataset returns Productkey and EnglishProductName.

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Creating a Tabbed Report in SSRS

Have you ever struggled with creating tabs for a SQL Server Reporting Services report? If yes, then you will most likely know that SQL Server Reporting Services does not provide any built in feature to accomplish this task. Finding a suitable solution can be very tricky. So how can we create a tabbed report in SSRS?

In this tip I will give a demo on how to create a tabbed report in SSRS? To demonstrate the solution, I will use the AdventureworksDW2008R2 sample database for SQL Server and SQL Server 2012 Reporting Service.

This tip assumes that you have previous real world work experience building a simple SSRS Report.

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SQL Server Reporting Services Text Box Orientation

If a SQL Server Reporting Services report has many columns with text descriptions in a horizontal direction then those headings will need significant space in the report. There are situations where report data will not fit in a single page and the users will have to scroll horizontally to see the data. Unfortunately, this is very irritating and users may ask you to modify the report in such a way that report data can fit in a single page. How can we modify the report and what approach you should follow in this case?

Proper orientation of a Textbox saves a lot of space in a report layout; if a report has 10 columns with text descriptions in a horizontal direction then it will take more space in the report as compared to the same report having those columns in a vertical direction.

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